#Dropbox free version dropbox requests feature plus#
(Click image to enlarge it.)Īs you type in the description, a toolbar above it offers text formatting options (bold, italic, bulleted lists, etc.), plus three noteworthy functions: You can enter a description for a folder in its details pane.
(If the details pane isn’t already open on the right side, click the icon of the left-pointing arrow in the upper-right corner to slide it open.) IDG Then type in a short description for this shared folder. On the details pane in the right column, near the bottom of the “Info” section, click on the words Add a few details about this folder here. Click the shared folder that you want to collaborate with others on to open it. (Click image to enlarge it.) Activate collaboration tools in a shared folderĬlick All files or Shared in the left navigation column to view your folders and files in the middle column. Instead of sharing an existing folder, you can create a new shared folder from scratch. First, type in a name for your new folder, then add people who you want to share it with, choose their edit or view permissions, and so on. This will then take you to a panel that’s similar to the aforementioned share panel. Choose the first: I’d like to create and share a new folder and then click the Next button. In the right column, click the Create shared folder button.Įither way, a panel will appear with two options. This will take you to a page showing you any files or folders that you are sharing with other people, or files or folders that are being shared with you. From the menu that opens, click Shared folder. Then click the Create button that’s toward the top of the middle column. In the left navigation column, click All files.
If you’re creating a new folder and want to share it, you can save time by doing both actions at the same time. If they’re already a Dropbox user, they also get a notification through their Dropbox account that you want to share with them your file or folder. If they don’t have one, Dropbox guides them through signing up for at least a free plan. Note: Recipients must have a Dropbox account to access your shared file or folder. Your recipients will receive an email that contains a link clicking it grants them access to your file or folder, and they’ll be prompted to add your file or folder to their Dropbox. When you’re finished, click Share file or Share folder on the lower right of the share panel. Inside the box with the words “Add a note,” you can optionally type a message to your recipients. (Certain files, such as images and PDFs, can only be shared as “can view.”) If you click the downward-pointing arrow to the right of “can edit,” you can change the permissions to “can view.” This means that the people you’re sharing with can only view, download, or add comments to the shared file or any file in a shared folder they can’t edit or delete files, nor can they upload new files to the folder.
If you’re sharing a folder, the same permissions apply to all the files that are in the folder, and people you share the folder with can also upload files to it. (Click image to enlarge it.)Ībove your recipients is a drop-down menu that defaults to “can edit.” If you are sharing a file, “can edit” means that the people you are sharing the file with can edit, download, delete, or comment on the file, or add a copy of it to their own Dropbox account.
When you share a file or folder, you grant invitees view or edit permissions. Inside the “Add an email or name” box, type in the email addresses or names of people in your Dropbox contacts who you want to share this file or folder with. The “Share this folder” or “Share this file” panel is opened. (If the details pane for this folder is open on the right side of the screen, the Share button appears at the top of the pane.) If you want to share a folder that you’ve already opened in the middle column, click the Share button that’s toward the upper-right corner.If you’re viewing your files and folders under Grid view, hover the mouse pointer over the file or folder name, click the three-dot icon that appears, and from the menu that opens, select Share.If you’re viewing your files and folders under List view in the middle column, hover the mouse pointer over the file or folder name and click the Share button (the upward-pointing arrow icon) that appears toward the right.There are a few different ways to share a file or folder: